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Job Vacancy: Human Resources & Administration Lead

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Job Vacancy: Human Resources & Administration Lead

Youth Opportunity & Transformation in Africa (YOTA), an ECOSOC-accredited NGO in Ghana is recruiting qualified persons to fill its Human Resources & Administration Lead position.

Job Description

As the Human Resources & Administration Lead, you will spearhead the administration and human resources management efforts of the organisation, ensuring that YOTA is transparent, accountable, and able to mitigate risks as it moves forward. The role will involve maintaining oversight of human resource strategy and policy management, workforce planning, monitoring and reporting, compliance and risks management, recruitment and placement, contract management, staff development & career support, and administration.

You will be a committed and talented individual who will be part of our Management Team, and will proactively engage in supporting leadership of the organisation. Within this body you will provide technical advice on human resources management and planning. As part of the Management Team you will ensure teams meet all key performance objectives.

Responsibilities

I. Human Resource (HR) Strategy & Policy Management

• Link HR key objectives and priorities to the organisation’s strategic objectives; coordinate HR practices and priorities across the organisation in order to provide and reinforce the recruitment and ongoing development of a competent and efficient workforce.
• Revamp HR policies, practices and systems to the highest standards and ensure their implementation in a fair, consistent and transparent manner to support the achievement of the organisation’s goals.
• Participate in discussions about structure and organisational development and change.
• Ensure that the organisation’s policies for safeguarding children and young people, and gender equality and inclusion are fully embedded in day-to-day work.

II. Workforce Planning, Monitoring and Reporting

• Take lead in understanding upcoming HR needs (and surpluses due to project closeouts) and rationally reconcile the redundancies with new hiring.
• Provide direction in the annual HR planning process and prioritise activities for the HR department; reinforce HR reporting and planning by developing key performance indicators in order to develop an informed and accountable HR management.
• Oversee the implementation of a performance management system, advising management on guidelines, and developing the capacity of supervisory staff in managing the performance management system.
• Ensure that an attractive and competitive compensation and benefits package programme is maintained; develop specific programmes to attract and retain high performing staff.
• Develop the HR budget and ensure that the same is adequately provided for in annual budgetary projections.

III. Compliance and HR Risks Management

• Review and ensure compliance with HR policies and procedures; coordinate the development of policies, handbooks and support their implementation and dissemination.
• Counsel employees on their terms and conditions of service, problems and grievances; manage staff issues (e.g. disciplinary, grievance) in line with the HR policy and in line with relevant legal provisions to minimise all associated risks; take lead in arbitrating disciplinary issues and performance management issues.
• Track audit reports, lead the HR team in developing action points, and follow up the implementation of the audit actions points.
• Ensure that all contracts, including employment, insurance and consultancy, adequately protect the organisation’s interests.

IV. Recruitment & Placement

• In collaboration with the Hiring Managers, support in the development of selection tools.
• Design the selection matrix for choosing the optimum recruitment channel and recruitment source.
• Explore market best practices in recruitment and staffing and implement appropriate best practices in the organization.
• Identify upcoming vacancies in coordination with team leads and management; prepare job openings, review applications under HR assessment, and release all eligible candidates for review.
• Participate in interviews and prepare interview reports; serve as ex-officio for interview processes.
• Prepare offer letters and contracts for new staff.
• Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence; manage employee ID numbers and maintain individual staff files; maintain a database and monitor contract records system to ensure timely offers, contract renewals, termination or transfer, and similar staff movement issues

V. Staff & Contract Management

• Provide overall vision and direction to the team in coordination, planning, prioritisation, coaching and supervision.
• Support staff to understand and comply with the organisational vision, mission, strategic direction and other organisation policies; socialise and nurture organisation’s values and behaviours.
• Ensure that staff are operating as high-performance teams and have clear accountability lines (direct and matrix).
• Create an enabling working environment across different department units to foster excellent teamwork and high performing staff; engage staff to foster and implement a creative and productive workplace that actively promotes learning and staff development.
• Provide direction and supervision of the HR and Admin team, including preparing job descriptions, monitoring and providing feedback on performance and providing coaching for performance results.
• Build HR and Admin management capacities to ensure qualified and trained staff across the organisation; champion quality, productivity, and continuous improvement within the HR and Administration team.
• Keep up-to-date and timely employee records and all relevant data using a modern HR information system; ensure appropriate data protection policies are applied in the recruitment and employment data management system.
• Lead and develop the organisation’s HR and Admin efforts by ensuring staff understand and apply best practices and organisation’s policy.

VI. Staff Development & Career Support

• Identify and analyse staff development and career support needs and design programmes to meet identified needs; prepare monitoring reports on staff development and career support programs.
• Design and manage all forms of leave as per the HR handbook, including maintaining and leave roster, monitoring staff absences and leave, and ensuring that the appropriate documentation is filed.
• Provide advice on mobility and career development to staff.
• Support the design and delivery of inductions and onboarding to new staff members.
• Provide performance management advice to staff; assist supervisors and staff to understand and use the performance appraisal system.
• Support the assessment of training needs and support the provision of training services.

VII. Administration

• Improve and maintain a modern system of documentation and file management.
• Improve and operate efficient system of receipt, recording and distribution of mails.
• Supervise administrative and operational backstopping for project activities.
• Ensure that the organisation complies with required insurances and certifications for effective operations management in the country.
• Develop mechanisms to ensure regular communication and planning of priorities take place across the main office and field-based teams.
• Uphold the organisation’s codes of conduct and staff policies at all times, personally and as a team.

viii. Other duties

• Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu (TOIL) may be taken.

Person Specification

  • Degree in relevant subject areas from a reputable institution; professional qualification will be considered an added advantage.
    • Minimum five years proven experience in a similar role, including high performance in the full range of human resource management activities (recruitment and selection, performance management, development, talent management, reward, employee relations etc.).
    • Knowledge and understanding of HR issues related to safeguarding, gender, diversity, equality and inclusion.
    • A strong leader with ability to motivate and inspire teams to achieve superior standards in all aspects of human resource management.
    • Demonstrated experience using sound judgment in resolving problems.
    • Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision.
    • Proven ability to establish priorities and to plan, organise, coordinate and monitor own work plan and provide advice and supervision to others.
    • Professional and independent working style, highly motivated and well-organised with the ability to manage multiple tasks and projects at a time.
    • Proven professional demeanour; able to present a professional image of the organisation at all times.
    • Proficiency in Microsoft Office applications, as well as electronic communications.

Salary & Benefits

  •  Competitive salary structure
    • Accra Cost of Living allowance
    • 13th month salary
    • SSNIT contributions
    • Medical and dental cover
    • Group Personal Accident cover
    • Time off in lieu (TOIL)
    • Annual leave
    • Sick leave
    • Parental leave (maternal and paternal)
    • 2 weeks Christmas and New Year break
    • Professional development initiatives

How to apply

All interested and qualified persons, especially female applicants are encouraged to apply via: https://yotaweb.org/jobs

Applications close on Sunday, 21 November 2021.

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Jobs in Ghana

Job vacancy for Programme Manager position in a top NGO in Accra

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Job vacancy for Programme Manager position in a top NGO in Accra

YOTA is collaborating with Prince’s Trust International (PTI) to pilot the UK charity’s flagship Get Into Employment initiative. We are seeking an experienced but fresh-thinking Programme Manager for this effort. The Get Into Employment programme prepares young people who are not in education, employment or training to secure placements in the private sector.

For this pilot phase, the Get Into Employment programme in Ghana will focus on opportunities in the green economy. In addition to developing the systems required to implement and monitor delivery of programme offerings, the Programme Manager will be instrumental in building and enabling a multi-stakeholder community for the effective implementation of the activities.

The Programme Manager will lead all aspects of the programme’s internal and external communications, media and publicity, promotions, and stakeholder engagements based on a clear engagement strategy. To succeed in this role, you will have experience developing and implementing strategies for programme success, building and managing partnerships with a broad range of stakeholders, and working with youth from diverse backgrounds.

Responsibilities:

  • Employer engagement – With Funding Partner, collaboratively develop a green economy employer engagement strategy; conduct employer engagement activities, including but not limited to calls, meetings, events and networking
  • Young people engagement – Work with Funding Partner to develop a young people enrolment profile based upon targeting ‘Opportunity Youth’; deploy effective communications and mobilisation strategies to recruit young people who meet enrolment profile
  • Young people training – Compile and adapt existing toolkits, materials and content, and integrate any sector specific skills identified by employer, to develop training programme and timetable for training youth participants; ensure training involves participating employers where appropriate
  • Organising Taster Day event – Design and organise Taster Day (selection day) event in collaboration with Funding Partner; undertake introductory presentation; participate in interviews and ‘post-interview selection of young persons’ with employers
  • Continued employer engagement – Maintain positive relationship with employers over the course of each Programme cohort
  • Graduation event – Design event in collaboration with Funding Partner, employers and young people; undertake introductory presentation
  • Monitoring, Evaluation & Reporting – Jointly with Funding Partner, develop M&E framework for the Programme; collect and report information detailed in M&E framework to Funding Partner; during weekly partnership meetings discuss possible adaptations to next Programme cohort rollout based on findings and outcomes of current cohort; jointly with Funding Partner undertake a lessons-learned evaluation of programme and outcomes; collate the necessary information and compile donor reports and case studies; review budget reporting template every two months and discuss re-forecasting when required
  • Action and monitor agreed timetable of activities – Meet with key Funding Partner regularly (at least monthly) throughout the term to discuss progress, issues, blockages and jointly find solutions/re-forecast activities
  • Safeguarding – Meet with Funding Partner to hold termly review to discuss safeguarding issues, ongoing management, best practice, and effective signposting
  • Exploration and development of future programme opportunities – Work with Funding Partner to explore and develop potential future programme opportunities
  • Other Responsibilities – Perform other duties as may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu (TOIL) may be taken

Person specification:

  • Education to degree level or equivalent in a relevant field
  • Extensive understanding of the skills eco-system and how to maximise its potential for expanding economic opportunities for youth; extensive knowledge and understanding of skills and training principles, policies, regulations and processes
  • Knowledge of the green economy and other key sectors with high potential for youth employment and entrepreneurship in Ghana is considered an advantage
  • Extensive knowledge of national and international skills funding and training opportunities
  • Experience developing and managing client and stakeholder relationships; experience working in diverse partnerships with local authorities, private sector, skills providers and government departments
  • Excellent budget and project management skills
  • Advanced communication and presentational skills
  • Excellent interpersonal skills that can be used to engage with a wide range of audiences; significant experience in customer facing administrative role
  • Strong analytical, information and problem-solving skills
  • Excellent facilitation and negotiation skills and experience of consensus building
  • High standards of integrity, honesty and professionalism
  • Experience in prioritisation and time management of own and others’ workloads to achieve utmost outcomes
  • Ability to work effectively under pressure, meet deadlines and targets
  • Experience in using ICT systems, particularly Microsoft Office packages to include Word, Excel and PowerPoint and CRM systems
  • Fluency in English required, alongside Twi, Ga and/or Ewe

Salary & benefits:

  • Competitive salary structure
  • Accra Cost of Living allowance
  • 13th month salary
  • SSNIT contributions
  • Medical and dental cover
  • Group Personal Accident cover
  • Time off in lieu (TOIL)
  • Annual leave
  • Sick leave
  • Parental leave (maternal and paternal)
  • 2 weeks Christmas and New Year break
  • Professional development initiatives

How to apply

Please submit a one-page motivation letter and an updated CV to [email protected]. Please use Programme Manager as the subject line of your email. Be sure to highlight in the motivation letter how specifically you meet the qualifications, skills and experience requirements for this role. Due to capacity constraints, only shortlisted applicants will be contacted.

Deadline for applications: Wednesday, 25 August, 2021.

YOTA is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YOTA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YOTA also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

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VACANCY: Net Revenue Management Manager position at Guinness Ghana

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Net Revenue Management Manager position at Guinness

Net Revenue Management Manager position at Guinness Ghana

For Diageo to achieve its ambitious growth and profitability agenda across the world, markets need to transform the way they develop, plan and execute their commercial plans. There is a particular focus required on customer planning, customer performance management, and revenue management to increase our current performance by delivering a sustainable balance of volume and price/mix growth that drives value for Diageo, our customers, and their customers.

This role will elevate the importance of “customer”, and customer plans, to the same level as “brand” and brand plans, have today.  Additionally, it will embed a holistic Net Revenue Management (NRM) approach within our company processes.

Our approach to NRM at Diageo aims to ensure we plan, execute and track to deliver a sustainable balance of volume, price, and mix:

  • Our products are optimally priced by channel & customer to drive revenue and shopper behavior goals

  • Our pack & format architecture is structured to meet key consumption occasions and shopping missions across all channels; pricing & promo mechanics between pack types maximizes revenue and shopping behavior goals

  • We are making choices about which parts of our portfolio to drive in which channels/customers to win profitable share (through distribution, assortment, and promotion investment decisions)

  • Our trade spend investment is effective and efficient to drive desired shopping behavior goals and maximize revenue for Diageo and its customers

  • Our trade terms structure supports our commercial strategy; we are making trade investment level choices based on this strategy

Role Purpose

  • Partner with local senior stakeholders to embed NRM ways of thinking and processes into the local market Planning and Business Performance Management routines, grounded in an analytical approach

  • Act as a mini GM of a multi-functional team to develop and execute holistic business plans that drive a sustainable balance of volume and price mix growth using the outputs from NRM thinking and processes (including headline price, pack & format architecture, trade & portfolio mix, promo effectiveness and trade terms).

  • Understand and make decisions based on trade-offs between market share, volume, sales, price /mix and profit.

  • Maximize Program from a mix standpoint by holding DSM’s and Commercial Demand leads on account of what available credit of customers should purchase to maximize value.

  • Help drive joint value creation conversations with our Customers by grounding our thinking in driving value for Diageo, our Customers and their customers based on shopper insights

  • Partner with Global NRM to grow capabilities and share best practices

Top 3-5 Accountabilities

  • Develops and implements NRM Strategies, through partnering with other functions:

    • Deliver analytics-based NRM insights and align across functions (Brand, Finance, Customer Marketing, Consumer & Shopper Insights, Supply Chain, Sales, etc.) on key outputs and opportunities to exploit across the NRM levers.

    • Support the delivery of NRM workshops to share findings, gain input, and drive decision making

    • Support the creation of selling stories that position Diageo as an expert in this space

  • Overall performance management:

    • Understands the volume, price, and mix drivers of NSV growth, using VMPC tools

    • Understands drivers of Win With 6 NRM KPIs

    • Participates in performance management forums and makes recommendations to course-correct as needed

    • Partner with commercial planning/ finance/ marketing function to deliver robust AOP plans that will meet the price/mix targets

  • Market context:

    • Evaluate the overall alcohol market in terms of size and growth trends. Consider breakdown by category/ brand / price tier/ key competitors

    • Evaluate Diageo’s performance within the market – understand differences in profitability between key brands/ categories/ channels/ customers

    • Drives multi-lens market analyses (5Cs: context, consumer, customer, competition and climate) for pricing opportunity identification and impact estimation

    • Co-ordinate with Cat Dev/ Marketing/ Shopper insights to consolidate already existing information in this space

  • Headline price

    • Completes consumer price ladders and value chain analysis for priority SKUSs/ brands/ categories/ channels

    • Proposes pricing opportunities and develops pricing scenarios with Brand/Sales

    • Understands price elasticity by key SKUs & brands, and determines relevant price change recommendations

    • Estimates the impact on the Diageo P&L, customer/ distributor margins, and market share of pricing recommendations.

    • Monitors pricing execution (e.g., consolidate and create summary reports across accounts, channels, regions)

  • Trade and Portfolio Mix:

    • Delivers recommendations on the correct assortment & distribution of products to meet key shopping missions and to win profitable market share

    • Understands drivers of trade-up/premiumization/ different formats and impact on Diageo P&L and customer/ distributor P&L

  • Promotional effectiveness:

    • Understands current allocation of promotional investment – by brand/ category/ customer/ channel and by promo mechanic/ seasonality

    • Understands the strategic purpose of the promotion – e.g. improve ROI, drive trial/ penetration, or drive basket size.

    • Identifies promo opportunities based on M&E analysis

    • Consolidates all promotional recommendations into “golden rules” or promo guidelines for the channel/ market

    • Coaches account managers on turning insights into actions and promo effectiveness strategy execution

    • Provides (analytical) support to sales function in promotion decisions and calendar optimization

  • Trade Terms:

    • Understands where and how we invest our trade budget and its evolution over time.

    • Develops proposals to allocate trade investment across channels and customers based on customer segmentation, NSV size, and strategic importance

    • Identifies and prioritizes opportunities to align trade architecture to the global standard, increase true conditionality and compliance, and move to Joint business planning (JBP) where possible

Qualifications and Experience Required

  • Graduate degree in business or other disciplines that requires quantitative knowledge

  • Demonstrated professional and academic success (e.g., graduated top of the class; consistently received top evaluations at prior job)

  • 8-10 years of business experience, ideally some time spent in revenue management

  • Ideally with experience in marketing or sales

  • Understands the end-to-end value chain

  • Leadership skills – demonstrated significant initiative, tenacity, and leadership in prior job

  • Communication skills – able to interact with and persuade individuals at levels senior to him or her, as well as to actively participate in meetings and group discussions with individuals from various parts of the organization (e.g., sales, marketing, finance)

  • Analytical and strategic skills – must be able to synthesize marketing and commercial information to draw insights and actionable recommendations (e.g., structure the problem, collect data, identify issues, and present results)

  • Evidence of brilliant management of a P&L, demonstrable examples of balanced and effective investment decisions and market share growth, plus a history of in-flight Business Performance Management and course correction

Application Procedures: How To Apply

  1. Interested and qualified persons should visit the: Recruitment Portal.
  2. Then read through the job offer
  3. Afterward, click on the apply button
  4. Then fill the Recruitment form
  5. Then click on the submit button to submit

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Jobs in Ghana

Job Vacancy: Procurement Officer at Capitol Engineering Limited

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Procurement Officer at Capitol Engineering Limited

Procurement Officer at Capitol Engineering Limited


Job Summary

We are seeking a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts. In this position, you will play a key role in procuring high-quality and cost-efficient supplies for our organization. You will follow procurement procedures, maintain an updated list of current and incoming inventory.

Minimum Qualification: HND
Experience Level: Mid-level
Experience Length: 3 years

Job Description/Requirements

Responsibilities: 

  • Estimate and establish cost parameters and budgets for purchases
  • Develop plans for purchasing equipment, services and supplies
  • Negotiate the best deal for pricing and supply contracts
  • Review and analyze all vendors /suppliers, supply and price options
  • Create and maintain good relationships with Vendors/Suppliers

Qualifications and Requirements:

  • Must be a Graduate
  • Must have a Degree or HND in Procurement and Supply chain
  • 3-5years experience.
  • Additional Professional Certificate is an advantage (CIPS)
  • Good Knowledge of the Microsoft Office.
  • Work under little supervision
  • Goal-oriented
  • Organized team player
  • Excellent verbal and written communication skills
  • Ability to prepare reports that are easily understood by a wide array of people
  • Ability to negotiate, establish and administer contracts
  • Ability to work well with Management and staff at all levels
  • Analytical skills

Qualified persons should send their applications to [email protected]

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